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Recruitment Privacy Notice

Overview

As part of any recruitment process, Sleaford Quality Foods collects and processes personal data relating to job applicants. We are committed to being transparent about how we collect and use that data and to meeting our data protection obligations. Please note that this Privacy Notice is supplementary to our Privacy Policy (available at www.sleafordqf.com) which provides much more detail about our general approach to data protection. In order to be clear about our practices and procedures, you need to review that Privacy Policy as well as this Privacy Notice.

What information do we collect?

In addition to the types of personal data listed in our Privacy Policy, we are likely to collect additional personal data as part of the recruitment process. This may include:• details of your qualifications, skills, experience and employment history;
• information about your current level of remuneration, including benefit entitlements;
• whether or not you have a disability for which we need to make reasonable adjustments during the recruitment process;
• information about your entitlement to work in the UK; and
• equal opportunities monitoring information, including information about your ethnic origin, sexual orientation, health, and religion or belief.

We collect this information in a variety of ways, as further detailed in our Privacy Policy. Likely examples relating specifically to the recruitment process would include: data contained in application forms, CVs or resumes, data obtained from your passport or other identity documents, or data collected through interviews or other forms of assessment which may include online tests.

We may also collect personal data about you from third parties, such as references supplied by former employers and data from recruitment agencies.

Data will be stored in accordance with our Retention Policy, a copy of which is available from us upon request.

Why do we process personal data?

Our Privacy Policy set out why, and on what legal bases, we process personal data. This Privacy Notice simply provides elaboration on certain points in the Privacy Policy.

We are required to check a successful applicant’s eligibility to work in the UK before employment starts; our legal basis for this processing is compliance with a legal obligation.

Processing data from job applicants allows us to manage the recruitment process, assess and confirm a candidate’s suitability for employment and decide to whom to offer a job; these activities fall under several of the legal bases set out in our Privacy Policy.

We may need to process health information if we needs to make reasonable adjustments for employees or prospective employees who have a disability – we rely on the specific legal basis relating to the performance of our obligations as an employer for such processing.

Where we process other special categories of data, such as information about ethnic origin, sexual orientation, religion or belief, age, gender or marital status, this is done for the purposes of equal opportunities monitoring with the explicit consent of job applicants, which can be withdrawn at any time. You are under no obligation to consent to such processing, and a decision not to consent will not affect your application for employment.

Who has access to data?

Your information will be shared internally for the purposes of the recruitment exercise. This includes members of the HR and recruitment team, interviewers involved in the recruitment process and managers in the business area with a vacancy if access to the data is necessary for the performance of their roles.

We will not usually share your data with third parties, unless your application for employment is successful and we make you an offer of employment. We may in certain circumstances seek confirmation of your qualifications or accreditations from the relevant body. We may then share your data with former employers to obtain references for you.

Your data may be transferred outside the European Economic Area (EEA) to our parent company in India should it be relevant to the recruitment process. Your consent will be obtained prior to transferring any such data. Please note that for certain positions we are obliged to obtain approval from our parent company to make an appointment; accordingly, if you do not consent to that transfer of personal data then we may be unable to continue with your application for such a role.

For how long do we keep data?

Please refer to our Retention Policy, a copy of which is available from us upon request, for details as to how long we retain personal data in respect of both successful and unsuccessful candidates, as well as speculative enquiries.

What if you do not provide personal data?

You are under no statutory or contractual obligation to provide data to us during the recruitment process. However, if you do not provide the information, we may not be able to process your application properly or at all.

You are under no obligation to provide information for equal opportunities monitoring purposes and there are no consequences for your application if you choose not to provide such information.

Automated decision-making

Recruitment processes are not based solely on automated decision-making.

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